How to get the best out of online video meeting apps

The best quality and experience with video conferencing? We guide you to the best video meeting, with Internet, security and advice.

How to get the best out of online video meeting apps

The online video meeting is here to stay – whether you like it or not. For both your own experience and those watching, it is essential to have the equipment in order and be prepared for the meeting. Here we take a look at how you can get the best experience and quality at an online video meeting, where we review internet speed, security, equipment and give some advice.

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Together with the corona pandemic, online meetings were kicked off. It's an innovative and efficient way to hold meetings with colleagues and customers. No matter who the appointment is with, it's important that some basic things are in order – both for your sake and for those on the other end of the call. First of all, your internet connection should be geared to it, but you also achieve a much better video meeting with the right equipment. And depending on who is meeting, there must also be control over security so that important information does not escape.

 

Video meetings without pickaxe and poor quality

There's nothing worse than a video meeting where it all picks up, the video quality is poor, and you can't hear what people are saying. Therefore, it is essential to get a handle on the Internet connection. It's not really that a video meeting requires a wildly fast Internet connection, but bandwidth itself can still be crucial. Often, you sit at home and hold conferences where others in the home may also use the Internet. And the more devices that are online, the less bandwidth there is for your video call. So make sure you have a plentiful fast connection.

But what's more important is your Wi-Fi. Make sure you have a good and strong connection to your router. You do this by getting as close to it as possible. Even better, you can connect a cable directly between the router and computer.

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If you have fast broadband and good Wi-Fi coverage, this is an excellent start to the best video meeting.

 

Security and equipment at video meetings

Now the connection to the Internet is under control – now it's time to get your equipment and security under control. How you position yourself, what the light is and what equipment you use makes a huge difference to the online video meeting.

First, make sure you're sitting in a room with lots of light. But worth noting that the light can also be too bright, so we recommend smart light bulbs where the light can be adjusted quickly. And when it comes to light, never position yourself, so there is exceptionally bright in the background, from, for example, a window, as it spoils the exposure of you. For the best image quality, you can invest in a good quality webcam, as your computer's built-in is rarely of good quality. Next, provide proper speakers and a microphone so you can hear and be heard better. Here we recommend a high-quality headset, e.g. the Epos Adapt 660.

A video meeting should be straightforward, but it should also be safe. It is preferable not to release information that should be between customers or in the company. For example, make sure that each meeting is protected with a good password so that malicious people cannot find their way in. In addition, keep the program used up to date, never open meeting invitations you don't know about and protect your privacy by using only a camera and microphone when needed.

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Tips for the best video meeting

Here are some simple but good advice for achieving the best online video meeting:

 

  1. Be prepared and come 5 minutes before: be sure to be prepared for the meeting. Often, the different platforms require you to install it or a plugin and create a user. Do it in advance, so you don't be late.
  2. Sit undisturbed: Sit in a place where it's quiet. Noise and gestures can disturb both you and the others at the meeting.
  3. Please turn off the microphone when you're not talking: it goes by itself, but often you forget it anyway.
  4. Make sure the camera catches you — not too close, not too far away: Spend time finding the right angle, distance, and exposure. It makes a huge difference.
  5. Please pay attention: It can be challenging to keep the same attention in front of the screen as you can for an actual meeting. Do your best to stay focused and pay attention.