Kra E-Procurement Portal 2024: Registration and How to Easily Apply for Kra Tenders

The Kenya Revenue Authority (KRA) plays a pivotal role in revenue collection for the Kenyan government. With over two decades of service, KRA has become more accessible to Kenyans through its offices and online platform, KRA iTax. This article will guide you through registering on the KRA E-Procurement portal and applying for KRA tenders, making engaging with KRA services easier.

Who is the Kenya Revenue Authority (KRA)?

The Kenya Revenue Authority (KRA) is a vital government institution responsible for revenue collection in Kenya. Established in 1995 by an Act of Parliament, KRA plays a pivotal role in the country's economic development by collecting revenue on behalf of the government.

KRA's core functions include:

1. Assessing, collecting, and accounting for all revenues by the written laws and specified provisions.
2. Advising on matters related to revenue administration and collection.
3. Performing other functions as directed by the Minister.

With KRA's continuous efforts to improve revenue collection, the organization now offers services nationwide through various KRA offices and contacts, including the KRA iTax platform.

READ ALSO: itax KRA Portal Registration: Registration, Apply for Your KRA PIN and PIN Retrieval

The Registration Process on the KRA e-Procurement Portal

Registration for New Vendors

New vendors interested in bidding for KRA tenders can initiate the registration process on the KRA e-Procurement portal. Follow these steps:

1. Visit the KRA supplier registration page.
2. Provide basic company information, such as company name and address, under the General Company Information and Contact Details section.
3. Select the product categories that your company deals with.
4. Submit all mandatory certificates applicable to your company type and nature of business under the Mandatory Certificates section. Ensure you include Tax Compliance Certificate (TCC), REG, and CR12 certificates.
5. Attach all necessary certificates and documents under the Attachment tab.
6. Read and accept the KRA Data Privacy Statement.
7. Click "Register" to complete and submit your application.
8. After submission, you'll receive a Confidential Business Questionnaire via email, which must be filled and resubmitted.
9. Once your vendor registration request is approved, you'll receive two emails with a Supplier Administration Link and Password.
10. Use the link to log in, change your initial password, and have a successful first-time login.

Key Requirements for Registration

Before applying for KRA tenders, make sure you have the following essential requirements in order:

1. Registered Business: Ensure your business is duly registered with the necessary certificates, including Certificate of Incorporation or Business registration and CR12 or CR13.
2. KRA PIN and Tax Compliance Certificates: Include your company's Kenya Revenue Authority (KRA) PIN and tax compliance certificates in your application.
3. Domain for Correspondence: Obtain a domain (email address) for correspondence between your company and the tender issuer. While Gmail domains are acceptable, having a professional company domain is recommended.
4. Business Permit: Present a valid business permit from the local authorities. Most county governments charge a minimum fee for this.
5. AGPO Certificate: If applicable, secure an Access to Government Procurement Opportunities (AGPO) certificate. This is crucial for specific tender categories, especially youth, Persons with Disability, and women.
6. ETR Machine: Ensure your business has an Electronic Tax Register (ETR) machine for invoicing, and get it approved by the nearest KRA offices.
7. Optimal Tender Value: Research the optimal value for the tender you intend to apply for. Tenders are usually awarded to the lowest bidders, so competitive pricing is essential.

Essential Information for Successful Registration

1. Taxes: Be prepared to pay VAT as applicable for all goods supplied.
2. Contract Price: Contracts can be of the unit price type or cumulative of computed unit price and quantities required. Quantities may vary based on demand.
3. Payments: Local purchases typically have a minimum credit period of 30 days.

Registration Data Instructions

Here's a breakdown of the essential forms and data you need for the registration process:

1. Registration Documentation (RQ-1): Provide essential registration documents.
2. Registration Data (RQ-2): Fill out general registration data.
3. Supervisory Personnel (RQ-3): List essential personnel and contact information.
4. Past Experience (RQ-4): Submit past performance references (for the OPEN category).
5. Sworn Statement (RQ-5): Ensure the accuracy of the information provided.
6. Confidential Questionnaire (RQ-6): Complete the confidential business questionnaire.

Conclusion

In this article, we've delved into KRA e-procurement registration and how to apply for KRA tenders. We've highlighted the crucial role of the Kenya Revenue Authority, its leadership structure, and the increasing accessibility of KRA services across the country.

Understanding the significance of tenders to boost your business, we've provided essential insights into the registration process and critical requirements to ensure a successful application. Remember, attention to detail and adherence to the outlined steps are essential for securing those lucrative KRA tenders.

By following these steps and staying informed, you can tap into the opportunities the Kenya Revenue Authority's e-Procurement portal offers, taking your business to new heights.

Frequently Asked Questions (FAQs)

1. How can I access the KRA E-Procurement Portal for vendor registration?

You can access the KRA E-Procurement Portal on the KRA website. Look for the "New Supplier Registration" link to initiate the registration process under the "Tender" tab.

2. What documents do I need to upload during the registration process?

You must upload mandatory certificates and documents, including a Tax Compliance Certificate (TCC), REG, and CR12 certificates. The specific requirements may vary based on your company type and nature of business.

3. How can I obtain an AGPO certificate, and why is it important?

The Access to Government Procurement Opportunities (AGPO) certificate is essential for participating in Open and AGPO group tenders. You can apply for this certificate through relevant government channels. It ensures compliance with fair, equitable, transparent, and cost-effective public procurement principles.

4. What should I consider when determining the value of a tender?

When assessing the value of a tender, conduct thorough research to understand market rates and industry standards. Remember that tenders are typically awarded to the lowest bidders, so competitive pricing is crucial.

5. How often should I update my registration documents?

Registration documents should be continuously updated, and applications must include essential documents such as a Certificate of Registration/Incorporation, Tax Compliance Certificate, company profile, CR12 or CR13 showing shareholding, and more. Ensure your information remains accurate and up-to-date to maintain eligibility for tenders.

6. Where can I find information on upcoming KRA tenders?

Stay informed about upcoming KRA tenders by regularly checking the KRA website and official announcements. Additionally, you can sign up for notifications through the KRA E-Procurement Portal to receive updates on new opportunities.